Executive Assistant

Whippany, NJ

Full Time

Leap Brands

Mid Level

Executive Assistant

About Us:

Leap Brands is a dynamic and growing advisory and recruitment firm known for delivering top-notch talent solutions to a diverse range of clients across industries. As we continue to expand our team, we are seeking a motivated and results-oriented Executive Assistant to join our vibrant and collaborative environment.

Position Overview:

We are seeking a proactive and highly organized Executive Assistant to provide comprehensive administrative support to our recruiting team in our fast-paced office. The ideal candidate will possess exceptional communication skills, impeccable attention to detail, and the ability to multitask effectively. As the Executive Assistant, you will play a crucial role in ensuring the smooth operation of our office and supporting our executives in their daily activities.

Responsibilities:

1. Calendar Management: Coordinate and manage complex schedules, including arranging appointments, meetings, and travel itineraries for team members.
2. Communication: Serve as the primary point of contact for external entities, including screening and responding to emails, phone calls, and inquiries in a professional and timely manner.
3. Administrative Support: Provide administrative support to the executive team.
4. Meeting Coordination: Arrange and coordinate meetings, conferences, and events, including preparing agendas, materials, and logistical arrangements.
5. Travel Arrangements: Organize and book travel arrangements, accommodations, and transportation for executives, ensuring efficiency and cost-effectiveness.
6. Information Management: Maintain and update databases, contact lists, and other records to ensure accuracy and accessibility of information.
7. Project Assistance: Assist in the coordination and execution of various projects and initiatives, collaborating with team members to ensure timely completion and delivery.
8. Office Management: Oversee general office operations, including ordering supplies and maintaining office equipment and facilities.
9. Confidentiality: Handle confidential information with discretion and professionalism, maintaining the highest standards of confidentiality and integrity at all times.
10. Additional Support: Provide additional support and assistance to executives and team members as needed to facilitate the achievement of business objectives.

Qualifications:

Bachelor's degree in business administration, communications, or a related field preferred.
Proven experience as an executive assistant or similar role, preferably in a fast-paced environment.
Strong organizational and time management skills, with the ability to prioritize tasks and manage multiple deadlines effectively.
Excellent written and verbal communication skills, with a keen attention to detail and accuracy.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
Ability to maintain professionalism and confidentiality while handling sensitive information.
Flexibility and adaptability to changing priorities and responsibilities.
Strong interpersonal skills and the ability to work collaboratively with individuals at all levels.

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Executive Assistant

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